Document Checklist for Indian Students Applying for Germany Visa

By Neha Kumari Updated On - Mar 22, 2021 03:46 PM

Wish to apply for a Germany student visa? Applicants need to submit many other documents along with the visa application form. Here is a complete checklist of documents that you must have to fulfill your dream of studying at the top German universities.

Germany is one of the most popular study abroad destinations for Indian students owing to its quality education and low cost of study. The German universities are known to have world-class infrastructure and they provide students an opportunity to experience the best environment for higher education.

While many Indian students dream of pursuing higher education from Germany, only those who meet all the requirements to study, travel and stay in Germany can fulfil their desire. Getting a valid offer letter from a German university is the first step towards fulfilling the dream of studying in Germany. Once the offer letter is received, students need to apply for German Student Visa and get it validated.

An Indian student can apply for a student visa once they receive a letter of admission from a German university. The visa application is processed by the German embassy or consulate located in the home country. For this, applicants need to submit a list of documents along with the visa application form. 

If you are planning to study in Germany and want to know about the documents that you will need to get a German student visa then check details here: 

German Visa Types for Study Purpose

If you are planning to visit Germany for study purposes then you must apply for German Study Visa based on the type of course you are enrolled in the German Institute/ University. 

The German Study Visa is categorised into three types which are as follows:

Student Visa: It is the visa that an applicant must hold if they have been accepted for admission in a German University.

Student Applicant Visa: It is a student visa available for those who do not have a confirmation letter from a university and are still contemplating on choosing the right programme for study.

Language Course Visa: It is a visa for students enrolled in short term German language courses. The validity of this visa is 3 months to 1 year. Most students apply for a Student Visa. Check details of documents required to apply for German Student Visa here: 

Documents Required for Germany Student Visa Application

Applicants must submit student visa applications along with supporting documents at the  German embassy or consulate, or other intermediating application agencies in the country to receive a student visa. The documents must be original and authenticated. The information mentioned in the application form must be correct and any discrepancies can lead to the cancellation of student visa.

Following is the list of documents required to apply for German Student Visa.

Visa Application Form 

The candidate having a valid offer letter from a German University must fill in two visa application forms and submit it at the German embassy/ consulate, or other intermediating application agencies in the home country. Along with the visa application form, the applicant must also prove of having paid the visa application processing fees which is EUR 60.


Passport is mandatory to travel to Germany and an applicant must have a valid passport while applying for German Student Visa. It is the main document which is checked and verified with the visa application. 

There are some specifications criteria of passport which must be fulfilled so that it is accepted by the Germany embassy. Applicants must strictly adhere to the rules and regulations of passport before applying for a visa and obtain a new passport within a specific time period in case the requirements are not fulfilled.

The passport specifications are described below:

  • The Passport Must not be Damaged
  • The applicant must ensure that their passport is not damaged while applying for the visa. It must not be torn, burnt or wet. It must also be free of marks and spills. 
  • The passport must not be more than 10 year old 
  • The validity of the passport at the time of your plan to visit Germany must not be more than 10 years old. The German authorities do not accept the passport even if it is one day older than 10 years
  • The passport must have at least two blank pages 
  • The applicant must ensure that there is at least two blanks pages lest in the passport so that the Germany embassy authority can affix a visa in it. 
  • The Passport Must Not Contain any Illegal Data 
  • The data entered in the passport must be clear and readable. Any discrepancy in the information can cause the reflection of a visa. Thus, applicants must ensure to verify the information mentioned in the passport before applying for the visa.

Also Read: Study in Germany in 2021: September Intake, Timeline and Admission Requirements

University Offer Letter 

The applicant must submit the valid university offer letter as a proof of admission to study in Germany. The offer letter must reflect the course of study and duration of study at the university. It must be validated by the authorities of the university. 

Academic Documents 

Applicants must submit authenticated certificates of previous years of studies while applying for a student visa. It includes academic records or transcripts of all levels of studies completed previously. The qualifications must be recognised and accepted by the university. 


Applicant’s biometric is a part of the visa application process. High-quality photos are a mandatory document to be submitted to the authorities. The photos must also meet certain specifications and follow a defined format which is described below:

  • The face must cover 70 to 80 per cent of the entire photo. Height of face must not be more than 40 mm and less than 27 mm is rejected. Shadows on the background of the photos must be avoided. 

  • The photo must be clear, sharp and have proper contrast. It must not be blurred.

  • Lightning on the face must be evenly distributed.

  • The background of the photo must be taken against a neutral grey colour. 

Student Health Insurance

Student health insurance is required by an international student travelling to Germany to meet two purposes. It is needed to be granted a study visa for Germany and help students in situations of medical assistance during their stay in the country.  Health insurance is an official document required to get a German student visa and get enrolled at a German university.

Following are some of the important points related to German Student Health Insurance:

  • Students who are enrolled in the degree programmes must apply for public health insurance.

  •  Students enrolled in preparatory or language courses are required to have private health insurance plans.

  • Students above 30 years of age must apply for private health insurance plans.

  • Students must take health insurance in their home country and it must be acceptable in Germany.

  • Students will need health insurance at the time of visa stamping after visa approval. 

Curriculum Vitae

A Curriculum Vitae (CV) is required to highlight personal qualities, work experience (if any), internships and involvement in extracurricular activities of the applicant. It must be submitted along with the visa application form.

Financial Support Documents  

Financial Support Documents are needed as evidence to demonstrate that the applicant has enough funds to cover tuition fees, living cost and accommodation in the country. The list financial support documents includes:

  • Letter of Declaration by Guardian: It contains the bank statement of the last 6 months of any guardian who is committed to support the applicants financially in their studies.

  • Scholarship Certificate: The scholarship certificate (if any) must be attached to the visa application to prove the coverage of the cost of study in Germany. It must reflect the amount and coverage granted to the applicant.

  • Blocked Bank Account: A blocked bank account is a special type of bank account that is opened by international students in Germany. It is required when applying for a student visa in Germany. It acts as proof of financial sources. Students can choose a preferred provider and open a bank account in Germany. Fintiba and Deutsche Bank are the two most popular providers to help international students open a blocked bank account in Germany. From 1 January 2021, the minimum amount that the blocked account must carry is 10,332 euros while applying for a German student visa.

  • Letter of Commitment by a Local Resident: It can be submitted in case a person already staying in Germany is covering the study cost and living cost of the applicant. 

Proof of Language Proficiency

International students enrolled in a study programme with the mode of instruction as English must demonstrate English Language Proficiency by submitting the scorecard of English language tests. These are as follows:

  • TOEFL PBT: Minimum Score 550

  • TOEFL CBT: Minimum Score 213

  • TOEFL IBT: Minimum Score 79- 80

  • IELTS: Minimum Score 5.00- 6.50

Also Read: Documents Required for Education Loan to Study Abroad

Motivational Letter

Applicants must submit a motivational letter to demonstrate their reason for choosing a specific university and course of study. In the letter, they can explain their plans, career goals and life goals. It can also demonstrate their willingness to serve the society and discuss any previous work experience as a volunteer or anything that has served the society. 

For more information about Germany's admission process for international students, you can write to us at or call us at 785 9990 990 and clear out your doubts. 

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