GUJCET 2023 Counselling - Seat Allotment Round 2 (Out), Process, Documents Required

GUJCET 2023 Counselling

GUJCET seat allotment 2023 result for round 2 has been released by ACPC on August 2, 2023 on its official website. Candidates can download their admission letter and also pay the token tuition fees or cancel their admission till August 8, 2023, from the official website. GUJCET round 1 seat allotment result 2023 was released on July 6, 2023 on the official website jacpcldce.ac.in. 

Candidates who have qualified the GUJCET 2023 exam will be eligible to participate in GUJCET counselling 2023. GUJCET counselling 2023 process includes a series of steps like registration, choice filling, seat allotment, verification of documents and reporting at the allotted institute. Candidates must note that the counselling of GUJCET 2023 and GUJCET seat allotment process will be conducted separately for all the rounds. Applicants participating in GUJCET counselling 2023 can check this page to have a complete understanding of the counselling process. 

GUJCET Counselling 2023 - Important Dates

The important dates pertaining to GUJCET Counselling 2023 can be checked in the table below.

Detailed Counselling Process of GUJCET 2023

Eligible candidates after the GUJCET 2023 merit list is declared, will be called to participate in the counselling process which will be conducted by the concerned authorities. After submitting the counselling fee, the candidates will be provided with a 14 digit PIN code which will help them register for the counselling procedure. The counselling process registration fee is INR 350 which is payable at any branch of the specified bank across the state of Gujarat. The concerned body will first conduct a mock counselling session and only after the final merit list is released, the eligible candidates will be invited in the counselling process. The seat allotment process will conclude once the candidates submit their tuition fee.

The candidates can refer to the following pointers for a detailed process to participate in the GUJCET 2023 counselling process:

Step 1: Obtaining Information Booklet and PIN Code

The candidates have to, first of all, obtain the Information Booklet and PIN code before filling and submitting their application form. The candidates will not be able to proceed further with the counselling procedure without the PIN.

Step 2: Application Form Filling

The candidates will be able to register themselves for the GUJCET 2023 counselling process after they have bought the PIN. While filling up the counselling process application form, the candidates have to provide all their academic, personal and contact information along with their GUJCET roll number to create a new User ID. The candidates have to read the terms & conditions/declaration first before clicking on the submit button to submit the application form. The candidates then have to take a print out of the filled application form for future use.

Step 3: Reporting at the Help Centres

The candidates have to report at the Help Centres along with the print out of the filled application form and other requisite documents for verification purpose. Both the original and the copies of the documents have to be produced for the same. The candidates will be given a registration slip with signature and seal from the concerned authorities after the verification is complete.

Step 4: Filling and Freeing of Choices

The candidates have to choose from the list of courses and Institutes after logging in to the official website by entering their valid User ID, password and PIN. The candidates will have two lifelines for choice filling and alteration in the form. The candidates will also have the options of saving, modifying and locking their choices. The candidates can also alter their locked choices by clicking on the “Unlock Choices” button.

Step 5: Allotment of Seat

The candidates can check the online seat allotment results in online mode from the official GUJCET website. To check the seat allotment result, the candidates have to log in using their valid credentials such as User ID, Password and PIN number. Candidates who are content with their allotment of the seat have to click on the “Freeze” button after which they will not be able to participate in further rounds of the GUJCET 2023 counselling process. To accept the seat offered, the candidates have to download the information letter and bank fee challan which will contain information regarding the tuition fee as well. The candidates will have two options of paying the fee. The online fee can be paid via credit card/debit card/net banking or the candidates can pay the fee at any branch of the specified bank (across the state). The candidates will only be able to access their admission slip after the completion of fee payment via any of the modes mentioned above. To check the number of vacant seats after the conclusion of each counselling round, the candidates have to visit the official website where the counselling conducting body will release the number of vacant seats for next GUJCET counselling round.

Step 6: Report at the Allotted Institute

Those candidates who are content with their allocated seats have to report at the Institute where they have been allocated a seat. The candidates have to report at their allotted Institute along with all the relevant documents such as payment receipt, admission slip, information letter and their copies for the purpose of verification.

List of Documents Required for GUJCET Counselling 2023

Candidates who are invited for the GUJCET 2023 counselling process, must carry with them the following documents for verification purpose. Candidates failing to furnish even a single requisite document during the verification process will not be able to participate in the further admission procedure. Here is a list of required documents that the candidates have to produce at their counselling centre:

• Marksheet of Class X

• Marksheet of Class XII

• GUJCET 2023 result/scorecard

• School Leaving Certificate

• Caste Certificate(for candidates belonging to OBC/SC/ST/Other minority groups)

• Unreserved category certificate(for economically weaker sections)

• Physically handicapped certificate(for a person with disabilities)

• Ex-servicemen certificate(along with 1 copy)

• Copy of Certificate issued by Authority

• Photographs

• Additional Certificates asked by the Universities

Reservation of Seats for GUJCET 2023

A certain percentage of seats will be reserved for students belonging to various socially and economically backward groups under the GUJCET 2023 Reservation Criteria. All those candidates who fulfill the minimum eligibility criteria for the GUJCET 2023 reserved seats will be offered admission into various participating colleges. The number of seats reserved for students belonging to certain categories will differ. It is important for the candidates to meet both the reservation eligibility criteria and general eligibility criteria to get admission to the participating institutes. The candidates will only be able to apply for the reserved seats provided they have all the requisite documents. The percentage of seats reserved for various categories is provided below.

Important Points Regarding GUJCET 2023 Reservation Criteria 

• For reservation-based admission, the candidates have to produce a Certificate of Inclusion in the concerned category. In addition to producing a caste certificate, the candidates are required to produce a certificate to the effect of non-inclusion in the creamy layer as well

• Physically handicapped candidates have to produce a Disability Certificate signed and issued by a competent authority

• Candidates applying under the Ex-servicemen category have to produce a certificate issued by the Director, Sainik Welfare Board, District Sainik Welfare Officer or Gujarat State

• The caste certificate produced by the candidates must carry the signature and stamp of an empowered authority by the Government of Gujarat

• The certificate to the non-inclusion in creamy layer will be considered invalid unless it carries the signature and stamp of an empowered authority by the Government of Gujarat

• The candidates have to produce all the requisite certificates within the allotted time period otherwise they will be considered for the process of admission under the unreserved category

• if a reserved category candidate gets admission on the basis of merit (Unreserved seat), admission of such candidates will be granted on the unreserved seats according to his/her preference

• A candidate will not be able to claim his/her admission on the reserved seat if

1. If the candidate has already been granted admission

2. Caste certificate found invalid during verification

• In case there are still vacant seats for reserved categories after the admission of all reserved category students, those seats will be transferred to the unreserved category seats

Filling up of Management Quota (MQ) Seats

The following pointers will play an important role during the process of filling up of the Management Quota seats:

• It is mandatory for each GUJCET 2023 Participating College to conduct a fair, non-exploitative and transparent admission process

• Nothing should become a hindrance for an eligible candidate to obtain his/her admission form

• Every Institute must nominate a nodal officer from within who would supervise the Management Seat admission. The Institute must inform the Admission Committee about the nodal officer they appointed and must provide his/her details like name and contact number to the Committee

• The Nodal Officer would be contacted both by the Admission Committee and the students regarding any issue they are facing which is admission related and it must be solved by the Nodal Officer within the stipulated time-period

• The Admission Committee will issue a time table which must be followed by each Institute for the process of admission granting on the Management Seats

• The admission process for the Management Seats will commence after the ACPAC state-level counselling. The Participant Institute (PI) module of the ACPC web portal must contain the list of all the students who have been admitted.

• Group of Institutions or Individual Institution on a common platform can conduct the process of admission of the Management Seats. Every detail regarding the same shall be published on the Institute’s website as well as in a leading state newspaper which has a circulation of more than 50,000 copies

• All the details regarding the admission process schedule must be published by the Institutions in a single advertisement and the details regarding the same must be fed to the Admission Committee

• A record of acceptance of admission forms and it’s distribution should be maintained by the Institute separately. It is also the responsibility of the Institute to prepare the merit list from the applications of the students who are eligible and occupy the merit number of the admission committee and thereafter display it on the notice board. The Institute must also upload the same on the official website and a copy should also be sent to the Admission Committee.

• All those students who are a part of the merit list, they must be individually intimated, for the counselling process, by the Institute via registered post or speed post at least seven days before the commencement of the counselling process

• The admission form fee for the Management Seats must not exceed than INR 350/-

• Any Institute found violating the above-mentioned guidelines will be severely dealt with under the Gujarat Professional Technical Education Colleges or Institutions (Regulation of Admission and Fixation of Fees) Act, 2007 (Gujarat Act No. 2 of 2008)

• Students who did not clear their qualifying examination from the state of Gujarat can apply for the Management Seats in the Self-Financed Institutions. The eligible candidates will be admitted on the basis of their merit. 5% of the total Management Seats will be available for such students

• The Institute does not have any right to deny issuing and accepting the admission form to any candidate within the stipulated time period

• In case an Institute denies issuing and accepting the admission form submitted by a candidate within the stipulated time period, then the candidate may download an admission form from the official Admission Committee website and send it back to them after duly filling the form. The admission form along with an affidavit on a stamp paper (INR 50/-) and the admission form fee must be personally submitted by the students at the Admission Committee Grievance Cell. For separate Institutes, the students have to submit separate forms and affidavits. The same will be then forwarded to the Institutions and the Institutions will accept these forms and include the students in the merit list.